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Booking Desks shows your office as a floor plan, tells you who from your team is in, and gets everyone a desk in about eight seconds. Calmer mornings for your people, fewer desks for the same team.
Free for up to 15 people
Hosted in the EU
On the web and on your phone
Level 2 · tomorrow
17 of 24 desks free
Free
Booked
Checked in
Desk D12 booked
Tomorrow · next to Anna
5 from your team are in
Anna, Marek and 3 more
Checked in at the door
08:52 · via Bluetooth
Why it pays
Hybrid work leaves desks empty on some days and fights over them on others. Booking makes the office predictable again, for the people who come in and for whoever pays the rent.
Less stress for your people
No morning hunt for a seat
The desk is booked before anyone leaves home. Walk in, sit down, start.
Sit with the people you came for
See who from your team is in and where, and book the desk next to them.
Parking sorted too
Book a spot with the desk, and share the ride: carpools can have spots held for them.
A nudge, not a surprise
A reminder before check-in closes, for anyone who wants one, so nobody loses a desk by forgetting to tap.
More people, same space
When people come in a few days a week, one desk each means paying for desks that stand empty. Booking shows how many you really need, and releasing the desks of people who don’t come keeps sharing fair.
56
Desks you need
24
Desks you can do without
€100,800
Saved a year
€8,400 a month
One desk each
80
Shared with Booking Desks
56
An estimate: average attendance plus 15% for the busiest day. After a few weeks, Booking Desks’s statistics show your real peaks.
Floor plans
Start from a ready-made layout or trace over your own floor plan. Place desks in rows, benches and pods, draw rooms around them, and add the entrance, the stairs, the toilets and the kitchen so everyone finds their way.
Templates for open offices, team rooms and parking
Desks placed in rows, benches and pods, numbered for you
Entrance, lifts, toilets and meeting rooms on the map
Undo, shortcuts and snapping, like a design tool
Template: open office
Booking
Pick the days first, then the seat. Suggestions come ranked by who is sitting nearby and which desks you have marked as preferred.
Free
Part of the day
Booked
Book on the way in, check in at the door
The same office on the phone: today’s desk, the team, parking and a reminder before check-in closes.
Your brand, this product
Give us one brand colour and a logo. The full palette is generated from it and checked for readable contrast, in light and dark.
Bluetooth check-in
Early accessSmall Bluetooth beacons by your entrance and on each floor. People walk in with the phone app, and their booking checks itself in: no tapping, no forgotten check-ins, and no desks released from people who did come.
Level 2 · 3 beacons
Live
Tomáš checked in
09:03 · at the entrance
Jana checked in
08:52 · at the entrance
Anna checked in
08:47 · at the entrance
Plug in and it works
The beacons arrive by post. Plug each into any USB-C charger or screen: no batteries, no wiring, no IT ticket.
The right floor, even in a shared building
Location can tell that someone reached the building. A beacon tells the app they reached your floor.
Nobody is followed around
The phone only recognises your office’s beacon and checks in the day’s booking. It keeps no record of where people walk.
Only real no-shows lose their desk
Everyone who came is checked in, so the desks released at the deadline are the ones nobody is using.
Included
3 beacons on Professional
6 beacons on Enterprise
For Starter and Business
3 beacons
€60 / month
For Starter and Business
6 beacons
€100 / month
Billed yearly. Shipped to you, installed by you in minutes.
Works with the Booking Desks phone app with Bluetooth on. Tapping to check in keeps working too.
Getting started
From sign-up to first booking in a day
No IT project, no installation. Four steps, and your team is booking desks and parking.
2 minutes
Pick a plan
Create your account and choose monthly or yearly. Paying yearly gets you a lower price for the first year.
Same day
Send your logo and brand colour
We set up your own address, yourcompany.booking-desks.com, in your colours with your logo on every screen, the sign-in page included.
About 30 minutes
Add your office
Lay out your floor from a template or on top of your floor plan, with desks, parking, rooms and the way in. Set check-in times, open days and holidays.
5 minutes
Invite your people
Share the link. Colleagues sign in with their work Google or Microsoft account, or by email, and book their first desk.
Your design and colours, set up fast
Send us a logo and one brand colour. The full palette is generated from it and checked for readable contrast, so the app looks like your own company’s tool from the first day, on every paid plan. Want a different typeface, rounder corners or a denser layout? We adjust that too.
Pricing
Clear prices. Pick a plan and start.
Every plan includes desks, parking and analytics. Pay monthly, or pay for the year and get a lower price for your first year.
No VAT is added: the price shown is the price you pay
Free
Try it with a small team
€0
/ month
Free for as long as you like
15 people · 1 location
Desk booking
Parking booking
Utilisation analytics
Starter
Small offices
€29
/ month
Billed monthly, cancel any time
50 people · 1 location
Booking rules and check-in
Email and push notifications
Your logo and colours
Business
Growing companies
€79
/ month
Billed monthly, cancel any time
200 people · 1 location
Interactive floor plans
Predictive analytics
Integrations
Professional
Offices in several places
€149
/ month
Billed monthly, cancel any time
500 people · Multiple locations
Advanced rules
Carpool priority for parking
3 Bluetooth beacons included
Enterprise
Large organisations
Starting from
€399
/ month
Billed monthly, cancel any time
500+ people · Unlimited locations
Single sign-on and SCIM
Audit logs
SLA and custom integrations
6 Bluetooth beacons included
Compare plans | Free €0/mo | Starter €29/mo | Business €79/mo | Professional €149/mo | Enterprise from €399/mo |
|---|---|---|---|---|---|
Size | |||||
People | 15 | 50 | 200 | 500 | 500+ |
Locations | 1 | 1 | 1 | Multiple | Unlimited |
Booking | |||||
Desk booking | |||||
Parking booking | |||||
Mobile web app, no install | |||||
Booking rules Check-in times, open days, closed dates | |||||
Email and push notifications | |||||
Interactive floor plans | |||||
Advanced rules Carpool priority, per-location rules | |||||
Bluetooth check-in Early access: small plug-in Bluetooth beacons check people in at the door | Add-on | Add-on | 3 included | 6 included | |
Insight and integrations | |||||
Utilisation analytics Occupancy by day, desk and parking | |||||
Predictive analytics Busy-day and parking demand forecasts | |||||
Microsoft Teams and Google Workspace | |||||
Custom integrations | |||||
Brand, security and support | |||||
Your logo, colours and own address | |||||
Single sign-on (SSO) and SCIM | |||||
Audit logs | |||||
Service level agreement (SLA) | |||||
Prices are final
We are not registered for VAT, so no tax is added: Starter at €29 a month is invoiced at €29. Details in our terms
Growing past your plan?
3 Bluetooth beacons
€60 / month, billed yearly
6 Bluetooth beacons
€100 / month, billed yearly
Extra 100 people
€20 / month
Extra location
€30 / month
Advanced integrations
€30–€100 / month
Paying
Pay by card or Apple Pay, monthly or yearly, and cancel whenever you like. Enterprise is invoiced and paid by bank transfer. Payments are handled by Stripe: we never see your card number.
Invoice
Questions
Start free with up to 15 people, or pick the plan that fits. On a paid plan, your branded workspace is ready the same day.